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Outlook Contacts

Contacts is your personal e-mail address book and place to store information about the people and businesses you regularly communicate with. Use Contacts to store the e-mail address, street address, phone numbers, and any other information about the contact. This can include Web pages, fax numbers, or cell phone numbers.

You can sort or group contacts by any part of their name or by other contact information. You can also move or copy a contact to a different folder, or attach a file, such as a Microsoft Word document, to a contact to keep related information together.

To open Contacts, click Contacts in the Navigation Pane.

Create a new contact

1. In Contacts, on the toolbar, click New.
2. In the new contact window, on the General tab, type the information you want to include for the contact.
   Use the drop-down lists to record multiple entries in some boxes. For example, the drop-down list next to the E-mail icon allows you to store up to three different e-mail addresses for a contact (E-mail, E-mail 2, and E-mail 3). You can also store multiple addresses and phone numbers.
3. If you have multiple addresses stored for a contact, you can designate one as the contact's mailing address. Select the address in the list, and then select the Mailing address check box.
4. On the Details tab, you can fill in additional information about a contact.
5. Click Save and Close, and then refresh your browser window to see the new contact.

Use the File As list on the General tab to determine how the contact will appear in Contacts. You can display each person by first and last name, by last name first, or by company name.

Open a contact

To view all the information you have stored for a contact, you'll need to open the contact.

• In Contacts, double-click the contact you want to open.

Sort contacts

There are a number of ways to sort and view your contacts so that you can view certain characteristics for all your contacts at once.

In Contacts, on the main toolbar, click the Contacts list, and then select one of the following views:

• Address Cards The default view, which displays basic information from each contact's General tab.
• Detailed Address Cards All the information you have for a contact, which can include additional information such as job title, company name, home phone, and so on.
• Phone List Each contact's name and every phone number you have for them.
• By Company Each contact's name and their company information.
• By Location Each contact by address characteristics.
• By Followup Flag Each contact you need to follow up with, to help you keep track of urgent or important matters.

View a map for a contact's address

In Microsoft Office Outlook Web Access, you can automatically create a Microsoft Expedia map of a contact's selected address.

1. Open the contact whose address you want to map.
2. On the General tab, select the address you want to map in the list above Mailing address.
3. On the toolbar, click Display map for this address . A new browser window will open at the Microsoft Expedia Maps Web site, displaying a map of the contact's address.

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