1. Start
Microsoft Outlook
2. In the
Outlook XP client, right click on the "Outlook Today" icon on the shortcut
bar.
3. Go to
"properties".
4. Then "folder
size".
5. It
will tell you the size of each folder you have. This will show you which
folder is taking up all of your space.
6. Go to folder
that is causing your mailbox to be full.
7. Click on
View-->Current View
8. Make sure
that "Messages" or "Messages with Auto Preview" is checked. This will show
you all of the messages in the folder.
9. Click on
View-->Current View-->Customize Current View-->Fields...
10. Select
"Size" from the list on the left and click the "Add" button.
11. Click on the
"OK" button.
12. Click on the
"Size" column heading to sort by size. Start at the top or bottom of the
list and look for files that have a size with "Mb"(largest) first, then "Kb"
(second largest), then "B" (smallest).
13. Look for a
large message. Each user is allowed 10 Mb of space for e-mail before warning
messages are sent. (Hint: E-mail messages with file attachments like Word
Documents and graphics usually take up a lot of space.)
10,000Mb warning
message sent, 15,000Mb not able to send, 20,000Mb not able to receive any
messages; your mail box is closed.
If your mailbox is
still full then you may have Journal Entries in your Outlook Journal.
Old Calendar Items can
also fill up a mailbox. Be sure that you have removed all old calendar
items. To see a list of all Calendar Items, do the following:
1. Start
Outlook
2. Go to your
Calendar.
3. Click on
View-->Current View-->By Category.
4. This will
show you all of the items in your Calendar, sorted into their Categories.
5. To go back
to the Default Calendar View click on View-->Current View-->Day/Week/Month.
