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Outlook Tasks

A task is a personal or work-related errand you want to track through completion. A task can occur once or periodically
(a recurring task). A recurring task can repeat at regular intervals or repeat based on the date you mark the task complete. For example, you might want to send a status report to your manager on the last Friday of every month, and get a haircut when one month has passed since your last haircut.

To view your tasks, click Tasks in the Navigation Pane.

Create a task

1. In Tasks, on the toolbar, click New.
2. On the Task tab, type a task name in the Subject box.
3. Select the appropriate options for the task.
4. Click Save and Close.

Create a recurring task

Some tasks, such as compiling a monthly status report, occur on a regular basis. Instead of creating a separate task for each occurrence, you can create one task that recurs over a period of time.

1. Create a new task or, in Tasks, open an existing task you've created.
2. On the toolbar, click Recurrence .
3. Under Recurrence pattern, select how often you want the task to occur.
4. Under Range of recurrence, select when you want this recurrence pattern to start and end.
5. Click OK.
6. If necessary, fill out the rest of the task form (for example, due date and priority).
7. Click Save and Close.

Sort tasks

To sort your tasks, click the Tasks list on the main toolbar, and then select one of the following views:

• Simple List The subject and due date for all your tasks including those marked as complete. This is the default view.
• Detailed List Each task's subject, status, due date, percent complete, and priority. It also indicates whether each task has any attached files.
• Active Tasks All tasks that haven't been completed or deferred.
• Next Seven Days All tasks due within the next seven days.
• Overdue Tasks All tasks still incomplete as of the due date.
• Completed Tasks All tasks you've marked as complete.
• Taskpad The subject and due date for all tasks whose status is Not Started, In Progress, or Waiting on someone else.

Mark a task as complete

1. In the Navigation Pane, click Tasks.
2. Select the Mark Complete check box next to the appropriate task.

Task reminders
In Microsoft Office Outlook Web Access, you can set reminders on your tasks. You can then determine the day and time when a reminder message will appear before a task is due.

• For task reminders to work, Enable reminders for Task items must be selected on your Options page. After you enable reminders, you can choose to have a sound accompany the reminder
• Task reminders work only on tasks stored in your Tasks folder.

Set reminders

After you enable task reminders, you can activate them whenever you create a task.

1. When creating a task, select the Reminder check box in the new task form.
2. The default reminder time is 8:00 A.M. on the day the task is due. To be reminded on a different day or at a different time, select the day or time from the drop-down list.

Dismiss or snooze reminders

When the Reminder dialog box opens, it lists all Calendar items and tasks for which reminders aren't dismissed. Subject lists the name of the item, and Due In indicates how long until the item starts or is due. If the scheduled time for a meeting or appointment or the due date for a task has passed, the reminder indicates how long it is overdue.

Dismissing a reminder closes the reminder and ends all future reminders for the selected item.

To dismiss a reminder

• In the reminder, select one or more items, and then click Dismiss. To dismiss all items, click Dismiss All.

In the Reminder dialog box, Subject lists the name of the item, and Due In lists how long until the item takes place. If the scheduled time for a meeting or appointment or the due date for a task has passed, the reminder indicates by how long it is overdue.

To view the details of an item, select it, and then click Open Item.

If you don't want to dismiss a reminder, you can snooze it. Snoozing closes the reminder temporarily. After a period of time that you designate (the default is five minutes), the reminder opens again.

To snooze a reminder

1. Select the item you want to snooze in the Reminder dialog box.
2. Under Click Snooze to be reminded again in, use the drop-down list to specify when you want to receive another reminder.
3. Click Snooze.
    

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