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Notification of Rights under the Family Educational Rights and
Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords students
certain rights with respect to their education records.
They are:
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The right to inspect and review the student's education records
within 45 days of the day the University receives a request for
access.
Students should submit to the registrar, dean, head of the
academic department, or other appropriate official, written
request that identifies the record(s) they wish to inspect.
The University official will make arrangements for access and
notify the student of the time and place where the records may
be inspected. If the records are not maintained by the University
official to whom the request was submitted, that official shall
advise the student of the correct official to whom the request
should be addressed.
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The right to request the amendment of the student's education
records that the student believes is inaccurate or misleading.
Students may ask the University to amend a record that they
believe is inaccurate or misleading. They should write the University
official responsible for the record, clearly identify the part
of the record they want changed, and specify why it is inaccurate
or misleading.
FERPA was not intended to provide a process to be used to question
the substantive judgments which are correctly recorded. The
rights of challenge are not intended to allow students to contest,
for example, a grade in a course because they felt a higher
grade should have been assigned.
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The right to consent to disclosures of personally identifiable
information contained in the student's education records, except
to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure
to school officials with legitimate educational interests. A
school official is a person employed by the University in an
administrative, supervisory, academic or research, or support
staff position (including law enforcement unit personnel and
health staff); a person or company with whom the University
has contracted (such as an attorney, auditor, or collection
agent); a person serving on the Board of Trustees; or a student
serving on an official committee (such as a disciplinary or
grievance committee), or assisting another school official in
performing his or her tasks.
A school official has a legitimate educational interest if the
official needs to review an education record in order to fulfill
his or her professional responsibility.
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The right to file a complaint with the U.S. Department of
Education concerning alleged failures by Dakota Wesleyan University
to comply with the requirements of FERPA. The name and address
of the Office that administers FERPA is:
Family Policy Compliance Office, U.S. Department of Education,
400 Maryland Avenue, SW, Washington, DC, 20202-4605
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Directory Information
These items listed below are designated as "directory
information" and may be released for any purpose at the discretion
of our institution.
Under the provisions of the Family Educational Rights and Privacy Act
of 1974, as Amended, you have the right to withhold the disclosure of
the "Directory Information." Should you decide to inform the
institution not to release this "Directory Information," any
future requests for such information from non-institutional persons or
organizations will be refused.
The institution will honor your request to withhold the "Directory
Information" listed below, but cannot assume responsibility to contact
you for subsequent permission to release them. Regardless of the effect
upon you, the institution assumes no liability for honoring your instructions
that such information be withheld.
Directory Information at Dakota Wesleyan University is defined as:
Student name, telephone number, address, campus mail box #, parents' names,
hometown, high school attended, email address, dates of attendance, full
time/part time status, honors, awards, special recognition, degree(s)
received, major, classification (Senior, Junior, etc.), activity, photos
(still and video) and sports participation (including height and weight
of team members).
If you choose to withhold directory information, you must complete a
"Request to Prevent Disclosure of Directory Information" at
the Registrar's Office by the end of the add/drop period. A new form for
non-disclosure must be completed each academic semester. When you leave
the University the non-disclosure will remain in effect until you rescind
it.
Note: "Directory Information" is a term used by FERPA to designate
information which may be released without your consent. Dakota Wesleyan
University is committed to insuring that student information is only released
for legitimate requests that will assist our students in their educational
experience at Dakota Wesleyan University.
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